MSTP Student Event Funding
ISMMS MSTP values community and connection. We want to help you create and strengthen bonds by providing funds for MD/PhD student programming. Funding is available for class cohorts, MSTPhamilies, and official MSTP student groups, to use for student events, activities, and other related, qualifying expenses. Funding is available only in the form of a reimbursement, which typically takes six to eight weeks to process. Your event proposal will be reviewed by the MSTP leadership team to determine if it meets eligibility and is in line with allocated funds for the year. The ISMMS MSTP aims to distribute students funds equitably.
Eligible Requests
Event types:
- Class cohorts (e.g. MD1, MD2, MP3, etc) may receive up to $600 per year or $300 per semester, based on 12 students per cohort.
- MSTPhamilies may receive up to $800 per year or $400 per semester, based on 16 students per MSTPhamily.
- Per calendar year, MSTP student groups may receive a maximum of $1,000 to be applied to events, initiatives and other related items.
Qualifying expenses
- Meals or food
- Local travel expenses
- Other items may be considered on a case by case basis
- Guest speaker. Student groups seeking funds to bring a speaker to campus (in-person or virtually), must be advertised as co-sponsored by the MSTP and the talk content must be relevant to the greater MSTP community. The honorarium request must not exceed $75.
Ineligible Requests
- Requests for funding cannot be made retroactively
- Alcohol is not permitted. Alcohol should not be listed on receipts submitted for reimbursement.
- Events that happen when school is not in session are not eligible for reimbursement.
- Mount Sinai is tax exempt, therefore, taxes do not qualify for reimbursement.
For those currently enrolled in the Medical School, a small budget for events is available. Please contact Dr. Kara Bagot and/or Jillian Palmer for more information. Please note, any program or event that is funded by the Medical School cannot be funded by the MSTP. Student Council also offers funding to recognized student groups. Student groups must submit proposed budgets at the beginning of the academic year; click here for more information.
Those seeking financial support for conferences and meetings, please refer to the Graduate School of Biomedical Sciences Handbook and Student Council. You can find more information on the Grad School Travel Award in the Student Handbook and via the Travel Award Application. And you can learn more about conference funding through the Student Council here. The MSTP has a small budget for physician-scientist conferences, such as APSA or Keystone. Please note: Mount Sinai requires those who plan to submit for reimbursement for travel expenses to initial a travel request. This must be done on Sinai Central under Finance/ Transactions/ New/ Travel Request.
Before requesting funding, please ensure that your request aligns with Infection Prevention’s latest protocol, which can be found here and here.
Steps to Requesting Student Funding:
- Check all requests for funding against the school refund policy, and Infection Prevention Guidelines for Student Gatherings.
- Complete the ISMMS MSTP Student Event Funding Application
- Await approval
- For any event greater than 20 attendees, organizers must complete this form to confirm that IP guidelines are met.
- Enjoy the event!
- Submit for reimbursement by using this form.
- All receipts must be itemized
- Credit card statement if not paid with cash. If providing a credit card statement, it must list the payee’s full name, date of services rendered and total cost, and last four digits of the credit card number. You can black out any non-relevant information.
- Provide a full attendance list for group events
- Request for reimbursement must be made within six weeks of the event date
- Please direct questions about your reimbursement request to Sa’Haara Bryant, Program Coordinator for Student Engagement and Success, at sahaara-jade.bryant@mssm.edu. Your reimbursement will be added to your paycheck.
